Fleet is QuipCheck's core module and the key to its simplicity and ease-of-use. Add all of your vehicles, plant & equipment for quick and accurate selection.
The standard forms shown below are available with the QuipCheck™ Fleet Module. Select the form for a preview then scroll down the phone screen to view the entire form. You can have any number of these standard forms, your own customised forms, or a combination.
Using the example of a crane hire business, let's walk through how the app works.
Start by selecting your crane from the list. In this example the fleet list is grouped intuitively for the operator.
A short list of "Recent plant" (the operator's previously-selected cranes) are listed at the top for quick access. All plant is grouped for easy access. Mobile cranes are further classified by type to assist with selection.
After fleet selection, a list of forms is displayed appropriate to the type of vehicle. Operators make a selection form from the list of available forms.
Forms are tailored to the type of crane. Some forms, such as a Daily Check, are not available unless a Weekly Check has been performed within 7 days (see example). The operator can view previous checks and issues found by other operators.
Checks are performed and the form is submitted. Basic fleet data is collected at the same time, such as engine hours and registration expiry date, and is fed into the QuipCheck™ Maintenance Module if desired.
For simplicity, QuipCheck's forms are all on a single page. The operator scrolls down the form undertaking checks as instructed and entering requested information. Default values for some information (such as rego expiry data) are provided for convenience.
Choosing "unacceptable" invites the operator to provide a comment and/or take a photo. Checks can be skipped (if allowed), or the operator can select "N/A" if available. When complete the operator presses "Submit". If the form can't be completed at this time the operator can choose to save the form for later completion.
The submitted form is received as a multi-page PDF document within seconds.
The PDF is sent to the operator's mobile device via email and Cc'd to his/her supervisor. Forms can be configured to be sent to additional recipients such as an office administrator and/or manager(s). Where issues or faults have been identified forms are Cc'd to the workshop manager.
Photos are included in the PDF but can be packaged up full-size in a separate PDF or as individual email attachments if required. All PDFs are stored securely and are available for downloading by supervisors from the QuipCheck™ web portal.
Checks received are reviewed in the web portal by supervisors.
Columns can be displayed, hidden or re-ordered as desired. Checks can be ordered or grouped by date/age, operator, plant, form (etc), and filtered in various ways.
Elapsed time shows how long it took the operator to complete the form. Exclamation marks ( ) denote an issue or fault was reported (we call these "exceptions"). Generic forms such as timesheets and term hire dockets are also listed here.
Click on the icon to download the PDF file. The second PDF file contains a full-size version of photos (where required). The (disk) icon denotes a saved form that has not yet been submitted.
Previous checks by any user for the selected crane can be viewed by the operator.
The full history of checks for the selected crane is available to the operator from within the app. The operator can view any of the more recent checks with reported issues, or select "Display all previous checks" for the complete history.